Operational management of concrete deliveries

Purpose: supervision over orders, deliveries and consumption of concrete for structural elements at the construction site. The document describes the configuration, commissioning and management of the system for coordinating concrete deliveries and settlements of transport and materials.

Descriptively, the implementation of the required functionality may look like this:

At the initial stage, we import data from excel sheets. These data are:

The example of imports is described in detail in separate manuals and in the main documentation. Pre-data templates are available that the construction worker fills in and import templates are available that will load all data automatically.

The end result is a pre-prepared system for the implementation of activities.

In the list of work orders - structural elements - we have a list of activities/objects to perform works related to concreting. In this view, we can present them in the form of a list, we can group them into task packages (for easier distribution and planning). We can also specify the employees responsible for the implementation, deadlines, etc. Each order also has its own status (active, on hold, completed), priority and type (user-defined).

We launch a given order and start its implementation.

If we have previously imported a material plan for a given element, it is already in the system. If not, we have the option to add such a plan manually in the system. To do this, go to the list of material plans and select the option to add elements to the list.

In the definition form, we add elements of the material plan. In this case, we also have the option of specifying additional values that will allow you to search for elements if the material plan is large. Each element can have its own code (additional information that is sent in the order) and a category, e.g. elements of the plan can be categorized in relation to the target function.

After adding and confirming the material plan, we get a detailed view of the plan. Depending on the enabled modules (deliveries/warehouses), the system automatically indicates information on the planned quantity, the quantity ordered for a given item, the delivered and checked quantity, and warehouse operations (receipts, releases and the current stock level). The system colors the number of elements and stock levels accordingly.

At this stage, we define what is necessary for the implementation of a given structural element and specific material plans. We can go to orders.

We can create an order from many places (mobile interface and main interface). This facilitates the generation of orders while working directly on the construction site, but also allows you to plan orders in the office.

To create an order, we can go to the selected structural element and choose what we want to order.

We can also filter selected orders (structural elements) and collectively display a material plan on them and order it collectively.

In the order form, we complete additional information, select the supplier, comments, and recipients. Here we can also add elements that were not included in the plans, e.g. additional pumps, etc.

After saving the order, it appears in the list of orders as 'Created' order. This means that the order is being edited and at this point you can still change it, modify it, add elements, etc.

After confirming the order, i.e. changing its status to 'Approved', the system can be configured to automatically send the order to the supplier via email and mark the order as 'Ordered'. The user can always generate an order in PDF form and send it to the supplier himself.

The next step is the delivery. If the deliveries are declared by the supplier via the Suppliers' Portal, the system user automatically receives delivery confirmations. If not, the user can always declare the delivery himself, both in the office and on the construction site.

The mobile system has the ability to define any tiles in the start view. It allows for quick access to individual options and views in the system. To create a delivery on, for example, a phone, select the order link.

We choose the order. In the detailed view, we can create a delivery based on an order. Here you can additionally modify the content of the delivery (add/remove an assortment).

We can also create a delivery via the main interface in the order details view.

If the delivery is declared (e.g. by the supplier), then it automatically receives the "In transit" status. If we declare it manually, we can also confirm its transport (start of the route) or load it via the mobile interface.

A delivery that is in transit has its own information, but the option to check the delivery is also enabled. This allows you to verify the delivery after it has been delivered to the construction site.

These data are available in the context menu of the delivered delivery. After selecting this menu from the delivery list, we get the following options:

After starting the unloading of the vehicle, we activate the delivery check.

The check allows you to correct the delivered quantity, change the assortment, specify the target structural element (if it has not been previously defined or has changed), prepare photographic documentation and enter the signatures of the deliverers.

After confirming the delivery (and having the warehouse module turned on), the system allows you to enter the material into the construction warehouse and monitor transports and deliveries. If the order is associated with a given warehouse, it is selected automatically, if not, the user selects the warehouse to which the delivered material is to be delivered.

After the delivery is completed, we can (if we do not have systems tracking vehicles on an ongoing basis) enter key information regarding the delivery, i.e. delivery date, construction time, unloading time.

On the basis of this, the transport history is entered and all necessary times and indicators are calculated.

The result of a delivery check is the check information for a specific delivery, its history, and all information related to structural elements.

The history of delivery times allows you to track the route of the vehicle, waiting history, as well as unloading and departure events. If you have current information about the vehicle’s location, this data is automatically saved by the system. In the absence of this information, the system enters it by a simplified record of these data after completing the delivery check.

Delivery time status shows all information calculated/saved by the system regarding delivery times.

During and after deliveries, the system provides a range of information about deliveries.

In the delivery routes view, we can display deliveries in the following contexts:

Dashboards are also available that present information about deliveries and vehicles at specific stages (transport, waiting, loading).

In the mobile view, we show information about transports and provide the opportunity to interact with suppliers/drivers.

The end result is real information for individual structural elements about material plans and verification of deliveries/orders and internal material turnover.